11.1.11-Companies (Appointment and Qualification of Directors) Rules,2014
11. Cancellation or surrender or Deactivation of DIN.-
The Central Government or Regional Director (Northern Region), Noida or any officer authorised by the Regional Director may, upon being satisfied on verification of particulars or documentary proof attached with the application received alongwith fee as specified in Companies (Registration Offices and Fees) Rules, 2014 from any person, cancel or deactivate the DIN in case –
(a) the DIN is found to be duplicated in respect of the same person provided the data related to both the DIN shall be merged with the validly retained number;
(b) the DIN was obtained in a wrongful manner or by fraudulent means;
(c) of the death of the concerned individual;
(d) the concerned individual has been declared as a person of unsound mind by a competent Court;
(e) if the concerned individual has been adjudicated an insolvent:
Provided that before cancellation or deactivation of DIN pursuant to clause (b), an opportunity of being heard shall be given to the concerned individual;
(f) on an application made in by the DIN holder to surrender his or her DIN along with declaration that he has never been appointed as director in any company and the said DIN has never been used for filing of any document with any authority, the Central Government may deactivate such DIN:
Provided that before deactivation of any DIN in such case, the Central Government shall verify e-records.
Explanation.- For the purposes of clause (b) –
(i) the term “wrongful manner” means if the DIN is obtained on the strength of documents which are not legally valid or incomplete documents are furnished or on suppression of material information or on the basis of wrong certification or by making misleading or false information or by misrepresentation;
(ii) the term “fraudulent means” means if the DIN is obtained with an intent to deceive any other person or any authority including the Central Government.
The Central Government or Regional Director (Northern Region), or any officer authorised by the Central Government or Regional Director (Northern Region) shall, deactivate the Director Identification Number (DIN), of an individual who does not intimate his particulars in e-form within stipulated time in accordance with rule 12A:
Companies (Appointment and Qualification of Directors) Amendment Rules, 2017 dated 05/07/2017
Companies (Appointment and Qualification of Directors) Third Amendment Rules, 2019
MCA Notification dated 20.01.2023 regarding Companies (Appointment and Qualification of Directors) (Amendment) Rules, 2023.
The Companies (Appointment and Qualification of Directors) fourth Amendment Rules, 2018 dated 5.07.2018 w.e.f., 10.07.2018
Form DIR 5 Application for surrender of Director Identification Number (Effective from 05/07/2017)