Section 136 of The Companies Act, 2013
Documents and information to holders of non – convertible securities
58.(1) The listed entity shall send the following documents:
Soft copies of the full annual reports to all the holders of non-convertible securities who have registered their email address(es)either with the listed entity or with any depository;
(a) Soft copies of full annual reports to all the holders of non convertible preference share who have registered their email address(es) for the purpose;
(c) of full annual reports to those holders of non convertible securities , who request for the same.
The listed entity shall send the documents referred to in sub-regulation (1), within the timelines specified in Section 136 of Companies Act, 2013 and rules made thereunder or the provisions of the statute under which such listed entity is constituted: Provided that in the absence of any timeline in the statute, the documents shall be sent on or before the date of dispatch of the same to its shareholders or the date of submission to the Central Government or the State Government, as the case may be. (2) The listed entity shall send the notice of all meetings of holders of non convertible debt securities and holders of non-convertible redeemable preference shares specifically stating that the provisions for appointment of proxy as mentioned in Section 105 of the Companies Act, 2013, shall be applicable for such meeting. (3) The listed entity shall send proxy forms to holders of non convertible debt securities and non-convertible redeemable preference shares which shall be worded in such a manner that holders of these securities may vote either for or against each resolution. of statement containing the salient features of all the documents, as specified in Section 136 of Companies Act, 2013 and rules made thereunder to those holders of non convertible
preference share who have not so registered;Half yearly communication as specified in sub-regulation (4) and (5) of regulation 52, to holders of non convertible debt securities and non convertible preference shares;
Dispatch of hard copies shall be dispensed with for listed entities September 30, 2023. Click here to view SEBI Circular dated 05.01.2023. Click here to view BSE Circular dated 06.01.2023.Dispatch of hard copies shall be dispensed with for listed entities December 31, 2022 vide SEBI Circular dated 13.05.2022. To view circular, Click here.Dispatch of hard copies shall be dispensed with for listed entities who conduct their AGMs till December 31, 2021. To view circular dated 15.01.2021, Click here.Dispatch of hard copies shall be dispensed with for listed entities who conduct their AGMs till December 31, 2020. To view circular dated 12.05.2020, Click here.